A guide to creating visual aids—Part 2

A guide to creating visual aids—Part 2


  1. Recap of Part 1
  2. Elements of an effective visual aid
  3. Example 1: Standard menu VS visual menu
  4. Example 2: Standard guide VS Visual guide
  5. Example 3: Standard instruction VS Visual instruction
  6. Summary:
  7. Examples used:

Recap of Part 1

In Part 1 of this Guide to creating Visual Aids, we categorized visual aids into three groups:

  1. Public—to communicate anonymously with people in a crowd 
  2. One to One—to communicate with one person
  3. Me—to communicate with myself

If you have not read Part 1, here is the link to it: A guide to creating visual aids-Part 1

This time, we will analyze three most important elements of creating visual aids.

Elements of an effective visual aid

Creating a visual aid doesn’t depend so much on your ability to draw. You can use props, photos or illustrations and graphic design.

An effective visual aid depends on the analysis of three elements:

  1. The problem we want to solve with our visual aid.
  2. The message we want to communicate.
  3. The type of images that can best represent that message.

Let me explain what I mean with some examples.

Example 1: Standard menu VS visual menu

  1. The problem we want to solve with our visual aid—Someone can’t read a menu.
  2. The message we want to communicate—Choose what you want to eat.
  3. The type of images that can best represent the message—Objects—like in a menu or product lists.

It could be especially effective in nursing homes and hospitals that have a problem of communicating with patients and food wasted because of that. The message on their menu is simple: make a choice of what you want to eat but many people can’t read the menu and don’t make any choices. In these situations, there is only an option of a default meal, which may not have been people’s choice had they understood what their options are.

This example was inspired by one of the local nursing homes. Their menu is printed on a large sheet of paper filled with small text that looks like a document. It is basically impossible for many people to read it.

Instead, if people were provided a simple choice between just two items but in a visual format, the possibility of them choosing one would increase.

Standard menu VS visual menu - hapy.ca - Iwona Buziak-Mohamed
Standard menu VS visual menu – hapy.ca – Iwona Buziak-Mohamed

Example 2: Standard guide VS Visual guide

  1. The problem we want to solve with our visual aid—Physical inactivity and social isolation among seniors in a senior residence.
  2. The message we want to communicate—Exercise. 
  3. The type of images that can best represent the message—Narrative image-breaking action into steps.

The example I am using here is Daily Dozen: a Visual Exercise Guide for Seniors 65+. The best way to create a visual aid here is using a narrative illustration of a person exercising.

It can be installed it on a wall such as a senior residence hallway wall and be available every time a person passes by to increase the possibility of interaction.

This project was inspired by the Canadian Physical Activity Guidelines for 65+ which did not have any graphics to explain their suggested exercise routine.

A visual aid containing narrative images is more complicated because it has to show action but its use can be very effective.

Here you can obtain a PDF copy of Daily Dozen: Visual Exercise for Seniors 65+.

Or buy a printed version available on Amazon.

Standard Guide VS Visual Guide - hapy.ca - Iwona Buziak-Mohamed
Standard Guide VS Visual Guide – hapy.ca – Iwona Buziak-Mohamed
Example 3: Standard instruction VS Visual instruction
  1. The problem we want to solve with our visual aid—how to explain an election to seniors with language barriers.  
  2. The message we want to communicate—you can vote, you have a choice. 
  3. The type of images that can best represent the message—a poster with a part that can be cut into ballots.

Just like in the first example, it is about a choice but this time it is more complicated and abstract, so it is harder to create a visual aid. In abstract ideas it may seem difficult to point out the essence, but once you do, it is easy to suggest an image type.

The best image type to explain the concept of an election to our community members is a series of familiar objects in a poster. We have three categories of food with three representatives in each group. We use fruits and vegetables to explain the options to choose from in a way that can help tell a visual story rather than facts.

At the end of the poster there is a section to cut a ballot and cast a vote. It is a good way to interact and have a winner too.

An abstract idea may look like the most difficult of the three but if you dig deep into the essence of your message you will find out that it is not different than the previous ones. Then you can use objects, narrative images or a mix to create a visual aid that can help you communicate your message.

Election Poster - hapy.ca - Iwona Buziak-Mohamed - hapy.ca
Standard instruction VS Visual instruction – hapy.ca – Iwona Buziak-Mohamed

To recap, we need to analyze:

  1. The problem we want to solve with our visual aid.
  2. The message we want to communicate.
  3. The type of an image that can best represent that message.
Examples used:

1. Object

  • apple and orange from the ESL for Seniors as an example of a visual aid in use
  • menu from a nursing home

2. Narrative

3. Abstract idea


A guide to creating visual aids—Part 1

A guide to creating visual aids—Part 1


  1. What is a visual aid
  2. How to choose a visual aid
  3. How to categorize visual aids
  4. 1- Public Group
  5. 2- One-to-One Group
  6. 3- Me Group
  7. Summary

What is a visual aid

Many people don’t know how to create a visual aid. So let’s talk about visual aids. First, let’s ask a few questions:

  • What is a visual aid?
  • Why do you need one?

According to a dictionary, “a visual aid is an item of illustrative matter such as film, slide or model. Why do you need one? To supplement written or spoken information so that it can be understood more easily.”

I would add from my own experience learning the language, it can be any physical object that can help you show what you are talking about. It can be made or found ready.

How to choose a visual aid

The answer is: be clear who your visual aid is for and the rest will follow depending on how fast you need to send your message, how much you are willing to spend on creating a visual aid or does it make sense to invest in creating a visual aid if there is one on the market.

How to categorize visual aids

You can categorize visual aids in many different ways, but for the purpose of this exercise I categorize them by three groups which have to do with people I aim my message for.

  1. Public—to communicate anonymously with people in a crowd
  2. One to One—to communicate with one particular person
  3. Me—to communicate with myself

Let me tell you about each of these groups.

1- Public Group

I call a “Public Group”, a crowd that can pass by and I don’t know these people but I need to communicate my message to them. They actually could be speaking the same language as I but, using a visual aid makes perfect sense instead of trying to talk.

One summer I was challenged by a couple of thieves who were stealing from my property. It made me feel watched and unsafe. I had to figure out how to communicate with them so they could stop coming back, but I didn’t know who they were. Anyone passing by could be them.

So I installed a sign outside saying: 24-hour video surveillance and a camera and they stopped coming. I think the sign and a camera worked well as my visual aid.

2- One-to-One Group

I call a “One-to-One group”, a couple of people who communicate using visual aids that are meant only for them. It could be a note, a postcard, a sign that only they understand.

My husband writes me a lot of love notes and doodles hearts and arrows on them. They are always around the house. I know they make us look like a couple of third graders in love. But he makes these notes for me to make sure I remember he loves me and also they make both of us feel good.

The visual aid here doesn’t need to exist, but we chose to communicate visually as a part of building our relationship in a fun way.

3- Me Group

I call a “Me Group” a group that only I belong to and the visual aids I can use for myself as reminders, or memories, for example.

The summer I had been targeted by thieves, most of my days I worked outside the house so I could watch the neighbourhood. To have a reason to stay outside all day every day for at least a week, I took on the project of fixing the body of my car. I felt a lot of negative energy caused by the thieves coming to my property so I needed a boost of positive energy.

I used my Toastmasters paper notes and taped them to separate the areas I needed to fix on the car. It was a great visual aid. Not only did I recycle the paper, it reminded me of what I was learning and it made me smile too.


When you deal with life challenges, usually you don’t have any doubt what visual aid can help you communicate your message. As long as you know who it is you want to address your message to whether it is:

  • Public
  • One-to-One
  • Me

You will figure out a fast way to create a strong visual aid.


Using pictures to communicate

Using pictures to communicate


  1. What is a visual Language
  2. Language barriers
  3. Pictures to communicate
  4. My father’s story
  5. What about you?

What is a Visual Language

Did you ever hear the proverb: 

“The eyes have one Language everywhere” (English Proverb)

It means that no matter what language you speak, when you see a picture, you can interpret the information much easier than words.

Language barriers

Language barriers are the # 1 obstacle in communication for immigrants. These barriers isolate people from the community and services/programs that would be available to them. Not being able to communicate may become time-consuming and frustrating for both the individuals assisting immigrants and for immigrants who don’t speak English or French.

Despite the efforts of individuals and organizations to ease the communication—there is still room for improvement. One way to do this is by using more visual communication tools. There are many benefits to using pictures instead of words.

Pictures to communicate

Using pictures to communicate is nothing new to people.


  • Are easy to understand
  • Save time and resources for caregivers
  • Give more independence to those who can’t speak English or French

My father’s story

My father immigrated to Canada when he was older. He learned enough English to be able to work and support himself and his family, and yet he could barely hold a conversation… Before passing away he spent over a year in the hospital and eventually a nursing home. One day I went to visit him while the nurse was trying to talk to him. Within minutes she became louder and louder—and he became more frustrated. He wasn’t deaf—he just couldn’t understand her.

Had the nurse showed him a simple picture—the whole conversation would have been more timely and pleasant.

What about you?

Do you know someone who is isolated because of a language barrier?

Use visual cues when communicating with individuals that have a language barrier. Avoid speaking louder if the person you are talking to can’t understand what you are saying. Let the pictures do the talking.


Print this article: Using pictures to communicate

About Iwona – My Story

About Iwona – My Story


  1. My background
  2. My Why
  3. Involvement in the topic
  4. Level of involvement
  5. Motivation
  6. Hope for the future
  7. My work as an artist
  8. Visual aids in action
  9. My invitation to you

My Background

As an immigrant I understand the difficulties of everyday communication in a culture which not only is new but it is also diverse and everyone around looks and speaks differently. As a visual artist I understand when there is an opportunity to try improving this communication so it becomes easier to deal with life challenges. 

I have received traditional training in visual art in Poland and classical animation and illustration in Canada but my passion is in communication and creative problem solving.

My why

My creative skills combined with my passion for improving life quality through Visual Communication in a Diverse Culture changed the course of my life and it was the reason I started this blog. 

Visual communication can help break down language barriers. I want to provide information that would help people make informed decisions about creating visual resources for their clients and employees to improve communication. 

Involvement in the topic

My lifelong passion for art started when I had to create my first postcards at the age of two, which my mom would send to family members for holidays and birthdays. 

My upbringing in a Communist Poland where the freedom of speech was suppressed resulted in my serious lack of verbal communication skills. 

These were my motivators in choosing the topic of Visual Communication in a Diverse Culture to talk about.

Level of involvement

For the past several years, I have been a member of Toastmasters to learn to communicate confidently and I volunteered many hours for an organization, such as the Catholic Center for Immigrants (CCI) which helps newcomers learn basic communication skills.

I have become an English conversation facilitator and a visual aid designer to help organizations and business owners create custom visual aids that can help them improve communication with their clients or employees. My books are examples of such visual aids.


As a creative person, I always look for inspiration and ways to improve life, learn something new and share. I believe that paying more attention to visual language can help:

  • Stop wasting your time and money delivering resources that your clients or employees don’t understand. 
  • Create visual supplements to your written resources so your clients or employees can understand. 
  • Improve Visual Communication in a Diverse Culture by sharing ideas and skills.
Hope for the future

I will be sharing my observations on Visual Communication in a Diverse Culture in my blog and podcast hoping that it may shed some light on the importance of visual communication as a necessary part of communication in general. 

Your business depends on relationships with your clients and employees. Your efforts to include visual supplement to your communication will improve your relationships. 

My work as an artist

Working in the visual art field all my life, I was able to navigate through the difficult situations possibly easier than many people I met.

Being adaptable and flexible was always my strength so I had always found work as an artist in various positions but still, my employment opportunities were limited and eventually I had become self-employed.

Artists have a keen eye on observing their environment and a gift to interpret it in their own way. And for me it meant simply surviving the immigration life. 

First, I doodled pictures on paper and stuck them everywhere to help me learn the language visually. I wondered then why I could not find visual resources to help people who were not able to go to school in order to deal with daily challenges. 

As I grow older, I notice that the people who struggle most and to whom we pay the least attention are the seniors. The market is full of resources for young people and children and these are used for seniors. 

Old people don’t like to be treated like children. They do need help but the resources they need must be created specifically for their age. 

If you are going to talk about bed bugs in an apartment, don’t bring a children’s story book with three little pigs to a senior just because it has a picture of a house.

I decided to create these kinds of resources for seniors with language barriers because they are the most vulnerable members of our society and the most isolated.

Visual aids in action

Here are a few examples of what work meant to me, as a visual artist and an Immigrant:  

  • The first image below shows a Catholic Center of Immigrants employee and a Senior Program Coordinator, Silvana Valentone, using a visual aid to explain an election to a group of seniors. 

  • The second image shows a Christmas Choir made of a group of seniors during a Christmas Community Lunch, using visual aids to help them celebrate the holidays in a fun and cheerful way.

  • The third image shows a group of seniors, with myself as a facilitator, gathering around the table. Using visual aids, we talked about body parts and pain. Visual aids used here include illustrations, simple vocabulary and a real stethoscope which helped to encourage the conversation.
My invitation to you

If you would like to read or listen to my story about how I started improving my writing and verbal communication skills to help me write this blog, please, go to the next post, titled: A creative outlet to practise communication.

Feel free to contact me if you have any questions, I would appreciate your feedback in the comment section below. If you would like to share your story through my blog, please, contact me.


Print this article: About Iwona – My Story